Paper Record Ingestion for PawthosX One / Move to PawthosX

PawthosX is planning a paper record ingestion workflow for PawthosX One and Move to PawthosX, designed to help clinics bring scanned paper records into usable digital chart history.

This is not intended to be “magic auto-conversion.”

It is planned as AI-assisted historical record recovery with human review, so clinics can move faster while still validating important medical information before it becomes part of the active chart.

Planned functionality includes:

• Upload scanned paper records, PDFs, JPGs, PNGs, and multi-page record packets

• Store the original source documents in the patient chart

• Extract readable text from scanned records

• Identify likely patient, client, visit dates, species, DOB, provider, and document type

• Group pages that appear to belong to the same patient or visit

• Match scanned records to existing patients when possible

• Create review-ready draft records before anything is committed

• Support human validation with confidence indicators

• Preserve source links so extracted details can be traced back to the original document

Future planned capabilities may include:

• Historical visit timeline reconstruction

• Medication, vaccine, diagnosis, procedure, and vitals extraction

• Batch migration mode for larger clinic conversions

• Review queues for uncertain or low-confidence records

• Progress tracking for large paper-heavy migrations

• Attachment-only handling for records that do not need full structuring

This will help clinics:

• Recover useful history from paper charts

• Reduce manual data entry during migration

• Preserve original documents for reference

• Create cleaner patient timelines

• Move paper-heavy clinics into PawthosX with less friction

• Keep high-risk clinical information under human review

The goal is to make old records usable without pretending every scanned page should become structured medical data automatically.

Move to PawthosX should help clinics recover history, preserve trust, and bring paper records forward safely.