It brings together scheduling, time clocking, PTO requests, shift swaps, staffing visibility, and payroll exports in one drag-and-drop interface — built to keep clinics staffed safely, fairly, and efficiently.

Every action flows into ClinicOS, making staffing decisions clearer, payroll easier, and daily operations calmer.

What OurWork Includes

• Team Template Scheduler

• Drag-and-Drop Weekly & Monthly Views

• Color-Coded Roles & Positions

• Time Clock (Clock-in/out + Missed Punch Alerts)

• Kiosk Mode for Shared Devices

• PTO Requests & Approvals

• Shift Swap Requests & Approvals

• Schedule Change Impact Warnings

• Deviance Alerts (early/late/no-show indicators)

• Payroll Export Tools for external providers

All in one unified dashboard — no more juggling spreadsheets, paper punch cards, or third-party portals.

How OurWork Works

1. Drag-and-Drop Scheduling

The OurWork scheduler lets you:

• build weekly or monthly schedules

• drag shifts into place

• assign roles (CSR, Tech, DVM, Surgery, etc.)

• customize shift colors

• add notes & expected duties

• duplicate templates for recurring coverage

Scheduling becomes visual, intuitive, and fast.

2. Time Clock & Kiosk Mode

Time Clock

Team members clock in/out from:

• their workstation

• their mobile device (if you enable it)

• the dedicated kiosk

Kiosk Mode

A secured device (front desk, break room, back office) can be locked into Kiosk Mode, enabling:

• quick clock-ins

• PIN or QR verification (plus verifyPIN)

• staff visibility

Time entries sync instantly to OurWork.

3. Missed Punches, Deviance, & Alerts

OurWork surfaces problems before they become payroll issues:

• Missed Clockings (clock-in without clock-out, or vice versa)

• Double Punches

• Early/Late arrivals

• Possible no-shows

• Unexpected overtime triggers

• Break compliance warnings (if clinic configures them)

Supervisors can correct entries with full audit trails.

4. PTO Requests & Approvals

Staff can request:

• PTO

• sick days

• vacation

• unpaid leave

Managers see:

• request dates

• overlapping requests

• staffing coverage

• shift conflicts

• historical PTO usage

Approvals automatically adjust the schedule.

5. Shift Swap System

Team members can:

• propose shift swaps

• propose shift takeovers

• request coverage

Managers receive:

• role suitability checks

• overtime warnings

• schedule impact summaries

• compliance alerts

Nothing changes until a manager approves — no silent swaps.

6. Schedule Impact Warnings (Staffing Safety Layer)

OurWork continuously analyzes staffing levels and alerts clinics when changes may:

Negatively Affect:

• safe patient coverage

• surgical capacity

• appointment throughput

• emergency readiness

• overnight or weekend minimum staffing

• financial targets or labor ratios

Or Positively Affect:

• overtime reduction

• better labor distribution

• cost savings

• improved P&L alignment

• reduction in unnecessary overlap

These warnings help clinics make smart staffing decisions, not reactive ones.

7. Payroll Export Tools

OurWork allows secure export of:

• total hours

• regular time

• overtime

• PTO

• meal breaks

• deviations

• corrections

• approval history

Exports can be used with any external payroll provider your clinic uses.

ClinicOS does not run payroll.
It structures data cleanly so your payroll provider can process it.

Why OurWork Matters

Less Administrative Overhead

No more stitching together spreadsheets, shared calendars, and paper timecards.

Fewer Payroll Errors

Missed punches and deviance alerts are caught early.

Safer Staffing

Clinics can prevent understaffing scenarios that impact care — or find opportunities to reduce excess overlap.

Fairness & Transparency

Shift swaps, PTO approvals, and deviations have full audit trails.

Better Financial Control

Labor cost clarity improves P&L alignment.

Happier Teams

Schedules are clear, requests are organized, and visibility is shared.

Example in Action

1. The scheduler builds next week’s schedule using the drag-and-drop template.

2. A CSR requests PTO for Friday.

3. OurWork warns: “Under minimum staffing for Front Desk if approved.”

4. A technician offers a shift swap for extra hours.

5. Manager approves swap + PTO.

6. The schedule updates instantly, and the team is notified.

7. On Friday, one team member forgets to clock out — OurWork flags the missed punch.

8. Manager corrects the entry with full justification.

9. At pay period end, the manager exports payroll hours to their payroll provider.

Everything stays clean, documented, and synchronized.

ClinicOS Workflow Integrations

Workflow

Staffing shortages or PTO-triggered gaps can appear as alerts when they impact active care flow.

Communication

Shift changes and approvals trigger internal notifications.

Payments & Business Presence

Staff hours and cost data support operational insight in:
PawthosX Business Presence

> Payment Reconciliation (for labor cost context only, not payroll processing)

User Permissions

Admins control who can:

• schedule

• approve PTO

• correct punches

• approve shift swaps

• export payroll

Important Notes

⚠️ OurWork does not run payroll.

It prepares clean, structured data for your payroll provider.
All wage, hour, and labor law compliance remains the clinic’s responsibility.

⚠️ Managers are responsible for verifying all time entries.

AI can assist with warnings, but it can make mistakes, and corrections require human review.

⚠️ Approval of PTO, swaps, and corrections must follow your clinic’s HR policies.

⚠️ Clinics remain responsible for compliance with federal and state labor laws.